Browse 5 Gruv blog articles tagged Time Tracking. Coverage includes Business Structure & Compliance and Payment Protection & Finance. Practical guides, examples, and checklists for cross-border payments, tax, compliance, invoicing, and global operations.
A contractor timesheet should function as a payout record in progress, not a loose note about hours worked. If your team cannot trace a clear line from logged time to an approved billing or payroll input, payment operations are not under enough control.
Use this audit to make three decisions: whether your pricing is working, which clients or project types to repeat, and whether your workload is sustainable.
**Step 1. Treat Harvest as the place where time turns into billing, not just a timer.** If you're setting up Harvest for an agency, keep the mental model simple: your team logs work there, you review it there, and approved time becomes invoices there. A timer by itself does not fix billing if your notes, rates, and invoice logic still live somewhere else.
---
If scope is still fuzzy, do not force a project fee. Here, hourly billing is your risk-control model. It makes the work visible, catches scope drift early, and reduces the chance that effort slips into unpaid goodwill.