SOW Generator
Free Statement of Work (SOW) Generator
Build a SOW with deliverables, milestones, acceptance criteria, and budget breakdown. Free, on-device, PDF export ready.
MilestonesAcceptance criteriaPDF export
Build your SOW
Fill in scope, deliverables, and timeline, then download a PDF.
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Overview2
Scope3
Details4
ReviewStep 1: Overview
Informational template, not legal advice
This generator produces a general-purpose SOW template. Review and customize before use.
- A clear scope, acceptance criteria, and exclusions help reduce scope creep.
- Your draft is generated in your browser and saved locally on your device.
Process
How it works
- 01
Set engagement context
Client, start date, outcome objective.
- 02
List deliverables
Each with owner, due date, acceptance criteria.
- 03
Define budget + change control
Payment cadence and a named change-request process.
- 04
Export the PDF
Share with the client for review and sign-off.
Frequently Asked Questions
How should I use this SOW draft?+
Use it to organize scope, deliverables, and acceptance criteria before review. For unusual terms or high-value work, have a qualified professional review the SOW for your situation and jurisdiction.
How is a SOW different from a contract?+
A contract covers the legal relationship and general terms. A SOW describes scope, deliverables, timeline, and acceptance criteria for a specific project under that contract.
What should I include to reduce scope creep?+
Be explicit about deliverables, acceptance criteria, and what is out of scope. Consider defining a change request process for additional work.
How should I structure milestones and payment terms?+
Three common approaches: upfront deposit, milestone-based payments, or time-and-materials with weekly/monthly invoicing. Tie each milestone to clear deliverables and acceptance criteria so billing is unambiguous.
What is a good acceptance criteria format?+
Use objective, testable criteria (for example: "feature X passes test Y" or "deliverable Z meets specification A"). Clear criteria reduce disputes and make sign-off faster.
Is my data private?+
Your draft is generated in your browser and saved on your device for convenience. This page does not require sign-up.
Every SOW is easier when billing follows it
Gruv links SOW, invoice, approvals, and payout so finance sees a single thread per engagement instead of a spreadsheet reconciliation project.
Many teams start with a narrow launch in weeks.