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For finance, AP, and procurementGruv AI

One vendor record in NetSuite, 200 contractors paid

Add Gruv as a single vendor. We collect W-8BENs, run compliance checks on every payee, route approvals, and export a reconciliation pack your finance team closes without a spreadsheet.

AI compliance gatesOne AP vendor recordMulti-level approvalsNetSuite/Xero exports
Map your vendor rolloutSee the vendor record
Pay Globally

Pay freelancers
globally, in one run

Create structured, auditable payment runs with global currency support and clear status tracking. Reduce reliance on endless spreadsheets and manual errors.

  • Enforce standardized rates based on active contracts
  • Access consolidated reporting for clear spend visibility
  • Stay on track with structured invoice reviews and approvals
Global Payment Planning

A procurement-friendly model: one vendor, clear downstream flows.

Your company pays Gruv. Gruv orchestrates compliant workflows and payouts to talent, keeping records consistent across approval, payment, and reporting.

Your Company

  • Single vendor onboarding
  • Centralized approvals
  • Payment authorization
  • Unified invoices

Gruv (MoR)

  • Compliance gates
  • Tax document handling
  • Payout orchestration
  • Audit trails

Contractors & Agencies

  • Flexible payout methods
  • Status visibility
  • Local currency support
  • Self-service onboarding
Gruv AI

Gruv AI inside every vendor payment

Vendor classification, tax document review, and approval gates run on the same record your AP team already uses. Payments release only after every gate passes.

AI Compliance Engine

Each contractor and agency engagement is screened for jurisdiction, sanctions, and tax status. Reason codes and confidence scores ship with every decision.

AI document review

W-8BEN, W-9, banking, and identity documents move through visible states. Pending items hold the payout. Nothing slips into the next AP run.

AI exception handling

Returns, mismatches, and policy holds queue with a recommended next step. AP resolves the batch without re-running the whole release.

Ask Gruv AI

AP and finance ask why a vendor is held or how a payout reconciled. The answer cites the underlying record.

Compliance-first operations without extra overhead.

Keep critical gates explicit and auditable, so your team can move quickly without bypassing controls.

One supplier workflow

Procurement onboards once. AP pays one vendor while downstream flows stay explicit.

Tax profile collection

Collect required tax/profile details with visible status and exception handling.

Payout routing + tracking

Choose payout methods, track lifecycle status, and reconcile with provider references.

Compliance gating

Hold payouts until required checks and policy gates are complete.

Audit logs + exports

Export reconciliation packs and event history for audits and month‑end close.

Exceptions + retries

Handle failures with explicit recovery states and safe retries (replay, not duplicates).

One supplier workflow

From vendor onboarding to payout close in four steps

Add Gruv as one vendor

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Import your contractor list

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Gates block bad payouts

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Approve, pay, export

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Payout Audit Log

Run ID: #PAY-2024-10-24

Emma Clark

Emma Clark

2,450.00 USD

Freelance Designer • TXN-8821

Verified
PC
!

Pink Crazy Inc.

4,883.50 HKD

Agency Partner • TXN-8822

Compliance Review
Mason Lee

Mason Lee

4,500.00 GBP

Senior Developer • TXN-8823

Verified
Exporting requires admin approvalPage 1 of 24

Audit-ready records without spreadsheet rework.

Payout workflows should be traceable to a request, a beneficiary, provider references, and ledger postings. Retries should behave like replays, not duplicate disbursements.

Compliance gating before payouts are initiated

Idempotent payout creation to prevent duplicates on retries

Exportable records for reconciliation and review

Payout operations

Approve, pay, reconcile, with fewer spreadsheets.

Keep payout runs structured and auditable: validate inputs, resolve exceptions, and export reconciliation packs when finance asks for evidence.

  • Validate payee details before money moves
  • Track exceptions with explicit ownership and retry states
  • Export reconciliation packs for audits and month-end close
Finance professional reviewing payout documents

Reconciliation

Complete

Status
Export-ready

Approvals Complete

Ready for payout

Frequently Asked Questions

How do I stop creating a new vendor record for every contractor?+
Onboard Gruv as one vendor in NetSuite or Xero. Gruv handles invoicing and compliance and routes payouts through licensed partners for all your freelancers and agencies behind that single AP record.
What compliance gates run before a payout releases?+
KYB verification, W-8BEN/W-9 collection, beneficial-owner attestation, sanctions screening, and bank-detail validation. Each gate carries a reason code. No gate cleared means no payout goes out.
What happens when a payout to a contractor fails?+
The dashboard shows the exact failure reason (invalid IBAN, sanctions flag, insufficient balance). Your ops team fixes the issue in place and retries without creating a duplicate payment.
Can I require multiple approvers on large payouts?+
Yes. Set dollar thresholds (e.g. anything over $10,000 needs two approvers) and exception-review rules. Payouts stay gated until every required approver signs off.
How does this connect to QuickBooks, Xero, or NetSuite?+
Start with a CSV export and webhooks on day one. Wire the QuickBooks, Xero, or NetSuite connector when you are ready for auto-posting. Both paths produce the same reconciliation export with journal IDs.

Ready to replace 200 vendor records with one?

We map your AP workflow, set approval thresholds, and wire the reconciliation export. Most teams pay their first contractor batch in 2 to 4 weeks.

Book a demoRead the docs

Many teams start with a narrow launch in weeks.