The invoice details
Keep the client, service lines, amount, currency, invoice date, and due date together.
Merchant of Record for freelancers
Send the invoice and follow the payment
Create a client invoice, complete the checks that apply, share a payment link, and keep payment, refund, or dispute updates with the same invoice.
Client and service detailsRequired checksHosted payment linkPayment status
The seller, invoice issuer, tax responsibilities, countries, currencies, checkout methods, settlement, and payout path are confirmed for each program.
Keep the whole payment story with the invoice
See the invoice you sent, the link your client used, and the updates that followed without piecing the history together from separate messages.
Checks before sending
See whether the invoice, tax, compliance, approval, and hold steps that apply are ready.
A hosted payment link
Share one link that opens checkout for the client and the provider connected to the invoice.
Payment, refund, and dispute status
Keep available provider updates with the original invoice so you can see what happened later.
Four steps from invoice to payment
Keep the client and invoice details in place as you move from a draft to checkout and then follow the payment.
- 1
Create the invoice
Add the client, services, amount, currency, dates, and country details required for the invoice.
- 2
Complete the required checks
Review any invoice, tax, compliance, approval, or hold item that needs attention before sending.
- 3
Share the payment link
Open the hosted checkout for the invoice and send the link to your client when it is ready.
- 4
Follow the payment
Keep payment, refund, and dispute updates with the invoice instead of rebuilding the history later.
Decide what your client will see
Before the first invoice goes out, agree on who sells and issues the invoice, how checkout works, which tax rules apply, and how you receive the funds.
- The seller and invoice issuer shown to the client
- Countries, currencies, providers, and checkout methods
- Tax setup and who owns filing, collection, and remittance
- Where funds are received and how settlement or payout works
- Fees, timing, refunds, disputes, and support responsibilities
Frequently Asked Questions
What stays connected to a freelancer invoice?+
The invoice can keep the client, service lines, amount, currency, invoice and due dates, payment link, payment status, refunds, and disputes together. The details available depend on the program set up for your account.
What happens before a payment link is shared?+
Gruv checks whether the invoice is ready. If your Merchant of Record program also requires tax, compliance, approval, or hold checks, those steps must be complete before the link can move forward.
How does the hosted payment link work?+
The link opens checkout for that invoice and starts the payment session with the provider set up for your program. Countries, currencies, and payment methods depend on that provider and setup.
Is Gruv the seller on every invoice?+
The seller and invoice issuer are confirmed in the agreement for each program. They should not be assumed from this page alone because the contracting entity, transaction type, market, and provider setup can differ.
How are tax details handled?+
When included in the program, the invoice can show a tax quote, tax amount, VAT validation status, or reverse-charge result. Registrations, filing, collection, and remittance responsibilities are agreed separately for the market and program.
Can I choose any payout or withdrawal method?+
Checkout and payout are separate parts of the service. Confirm the provider, corridor, currency, settlement path, payout method, fees, and timing available to your program.
Start with one client invoice
Bring the client country, invoice currency, checkout method, tax questions, and payout needs you have today. We'll map the steps your invoice needs before it is ready to send.
Talk through your invoice flow