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Contractor billing

Bring the people and the work into one invoice

Your team knows the contractor and the client. Keep those details with the work you are billing, from the first invite to the payment link.

Talk through contractor billingFollow the engagement
Two colleagues reviewing work together on a desktop computer in a studio
The team has the project context. Keep it with the invoice when billing takes over.

One engagement. A clear handoff.

Maya is joining your team for Northstar’s design sprint. When it is time to bill, the contractor, client and project belong with the invoice.

Example engagement

  1. 01 · Contractor roster

    Maya Rao

    Design contractor

    Invite
    Accepted
    Agreement step
    Needs attention

  2. 02 · Client and project

    Northstar

    Design sprint

    Project reference
    NS-026
    Contractor
    Maya Rao

  3. 03 · Invoice context

    INV-2086

    $3,600 USD

    Design sprint · NS-026

    Work amount before any tax or payment charges.

Keep the open item in view

The invite is accepted, but the agreement step still needs attention. Keep that reason beside the invoice so the next person knows what to resolve.

Once the required details, approvals and settlement context are ready, continue to the payment-link handoff. The client and invoice details stay connected.

See what keeps an invoice on hold

Example invoice

INV-2086 · Northstar

Agreement step needs attention

Review the contractor agreement status supplied for this engagement before moving the invoice forward.

Payment link not issued

Accepting an invite does not complete every billing check.

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Invoice readiness

Find the required check or approval keeping an invoice on hold.

Contractor payouts

Review beneficiary details, payout amounts and item status before release.

Finance records

Follow invoice decisions, payment updates and reconciliation references.

Frequently Asked Questions

Does this make Gruv the only vendor or master contractor?+
Your signed program agreement defines the vendor and contracting structure. Gruv keeps contractor billing records consistent inside that structure; this workflow does not assume every program uses the same legal model.
Does one invoice cover every contractor?+
The current workflow keeps each contractor invoice and its supporting context as its own record. Any consolidated billing cycle or program rollup is agreed separately.
Which onboarding checks are included?+
The invoice can carry supplied readiness statuses for contractor, contract, client, country, tax, payout, screening, and settlement context. The source and collection flow for each check are set up for the program.
What happens when the invoice is ready?+
Gruv can apply the enabled invoice-tax step, update the total, and issue the hosted payment link for the client.

Make the next billing handoff clearer

Tell us how your team brings contractors on board and bills clients today. We can talk through the next step together.

Talk through contractor billing