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Agent of Record

Get contractors ready to start

Give each contractor a clear path from agreement to first payout. Keep the documents and checks together, and see which requirement needs follow-up.

Plan contractor onboardingSee what needs a follow-up

Start with the countries and contractors you already work with.

Independent professional at work on a client project

Contractor onboarding

A clear agreement. A good start.

Contracts, documents and payment details, ready for your team to review.

Before the first invite

Catch missing paperwork before payday

Your designer is ready to work. Their identity and bank details are checked, but the agreement still needs a signature. See the missing item beside the completed checks, with a clear next step.

Request the signature, then review the updated engagement. An unsigned current AoR agreement is a hold reason the payout path can apply. Classification and tax decisions stay with the reviewer or specialist your team appoints.

Engagement requirements

Designer · new project

Identity verification
Complete
Bank details
Verified
Contractor agreement
Awaiting signature

Payout on hold

Signed agreement required. Request the signature, then review the engagement again.

Start small

Take one contractor group from invite to first payout

Test the checklist with a small group, including an engagement with missing paperwork, before inviting the rest of your roster.

  1. 01

    Pick the first contractor group

    Choose a country and a group with similar contracts. Use their current onboarding process as the starting point.

  2. 02

    Write down how onboarding works today

    Map the invitation, agreement, tax forms and bank details. Name the person responsible for each review.

  3. 03

    Put each requirement on the engagement

    Add the classification review, agreement, required documents and payout details. Check what is complete and agree who will follow up on outstanding items.

  4. 04

    Test the path to the first payout

    Review a complete engagement and one with a missing agreement. Check that the missing agreement appears with the expected hold reason before rollout.

Common use cases

Make recurring contractor work easier

Use the same engagement record when a contractor returns, your roster grows or you add a new country.

Agencies with a rotating bench

A designer returns for another project. Review the previous engagement, refresh the agreement and check any changed details before the next payment.

Platforms paying independent professionals

Track onboarding across a growing roster. When an identity check is still open, the team handling payouts can see why the engagement needs attention.

Teams hiring in a country for the first time

Agree the contracting arrangement, classification reviewer and required documents for the new country, then use that checklist for the first group.

Agent of Record features

Explore the steps from classification review to payout approval.

Classification Readiness

Keep the facts, review outcome and reasoning with the contractor engagement.

Contractor Onboarding

Collect the documents and payment details required for each contractor.

Signed AoR Agreements

Prepare, send, and open the latest AoR agreement from the engagement.

AoR Payout Holds

See the AoR readiness reasons on a held payout before execution.

Ongoing Monitoring

Recheck classification on a schedule and track recorded screening status after onboarding.

Contractor onboarding questions

What does Gruv Agent of Record cover?+
Gruv brings classification reviews, agreements, tax documents, identity checks and payout details together for each contractor engagement. Your team sees completed requirements, missing items and next steps in one place. Open AoR readiness reasons can place a payout on hold before execution.
Is Agent of Record the same in every country?+
The country and type of engagement shape the requirements. Before inviting contractors, we agree who signs the contract, who reviews classification and tax questions, which documents are needed, and how payments will work. That gives your team a clear checklist for each country you add.
Does Gruv decide whether someone is a contractor or an employee?+
Gruv evaluates the recorded answers against the applicable rules and keeps the assessment result and reasoning with the engagement. Your specialist reviews what that means for the working arrangement. Later reclassification reuses stored answers and links to the previous assessment.
What happens when something is missing?+
The engagement shows the missing item, such as an unsigned agreement or an outstanding identity check, with the next action. If the item becomes an AoR hold reason, the payout record shows the reason and cannot execute while held.
Can we include insurance or coverage review?+
We can include an insurance review in the program discussion. Misclassification insurance is not a standard inclusion. If you need it, we will clarify the insurer, countries covered, limits and cost, and keep the review alongside the engagement.
How should a team start?+
Start with one country and a group of contractors you already work with. Bring your current agreement and onboarding checklist. We will map the requirements, review responsibilities and path to the first payout, then test both a complete engagement and one with a missing document.

Start with one contractor group

Tell us about the people you work with and where they are based. We will walk through the documents, reviews and payment steps for your first group.

Plan contractor onboarding