How Gruv works
From first project to first payment.
Gruv keeps client work, invoices and payments in one workspace. Paying contractors or billing a client? See what to set up, who does each step and what happens next.
- 01Agree the work
- 02Review the invoice
- 03Follow the payment
For businesses
Get your team ready for payday.
Bring the people, invoices and payment decisions together before you send the run.
- 01
Invite your contractors
Who: Your team invites · each contractor completes their details
Add the people you work with. Each contractor uploads their documents and payment details, and an authorized reviewer on your team approves them. Your team can track outstanding requirements.
- 02
Build and review the run
Who: Finance prepares · your approvers sign off
Upload your payout CSV with payee references, amounts and currencies. Check the draft and fix any errors. Team members with approval permission complete the required approvals. Uploading does not send money.
- 03
Send and follow each payment
Who: A permitted team member sends · finance follows up
Execute approved payments, check each result and export the run for finance. If one payment fails, review its reason before correcting it or trying again.
Contractor payments
September run
Total · USD
$5,400.00
3 payments
Mason Lee
INV-1042
$1,800
Asha Nair
INV-1043
$2,400
Jules Rivera
INV-1044
$1,200
Uploading creates a draft. No money has been sent.
Keep the invoice reference with each payment so finance can match the results.
For freelancers
Invoice the work. See when it is paid.
Your clients, your invoices and a clear view of what you are owed.
- 01
Add your client and the work
Who: You
Create the client record and add the services or billable time behind your invoice. Give your client a clear description of what they are paying for.
- 02
Send your invoice link
Who: You send · your client pays
Create the invoice and share its payment link. Your client opens checkout and pays without signing up for Gruv.
- 03
See what is paid and what needs a follow-up
Who: You
Check paid and outstanding invoices in your workspace. Use the invoice and payment reference when you need to answer a client question or follow up on a payment.
Northstar Studio
Website design
$2,400USD
INV-1043
Paid through your invoice link
Payment confirmed · 8 September
Still to follow up
Fieldwork Co.
Brand illustrations · INV-1044
$1,200
Awaiting payment
See the steps behind each job.
Choose a journey to see what you start with, who acts and what to do when something needs attention.
Choose your starting point
Project services · September
$14,200.00
USD · Invoice amount filled in
Available payment methods
- Start with
- An invoice for a completed project
- Who does what
- You send its payment link. Your client opens checkout and pays the invoice amount.
- Result
- Payment confirmation linked to the invoice
- If something needs attention
- If the payment is incomplete, check the transaction reference before requesting payment again.
Read the full guide
Getting started with Gruv
Can I join Gruv as a freelancer on my own?+
Does my client need a Gruv account to pay?+
Does uploading a payout file send the money?+
Can we start with one team or one payment run?+
Do we need an API integration to begin?+
How does pricing work?+
Start with one client or one team.
Create your freelancer account, or talk through your business payment run with us.