Upload your payroll file, approve once, pay thousands
Your ops team uploads 2,000 contractor payments from a Xero export. Gruv validates every row, flags the three with missing bank details, and routes the rest for one-click approval.
Replace the spreadsheet scramble with a controlled batch workflow.
Today: your team copies rows between sheets, eyeballs bank details, and prays nothing goes out twice. Tomorrow: upload one file, let Gruv validate every row, fix the flagged exceptions, and approve the batch in a single click.
What payout ops needs after the first batch.
Sending one file is easy. Keeping approvals, tax docs, exception queues, and reconciliation coherent at 5,000 rows per week is the real job. Gruv ties all four to one batch record.
Batch engine
Upload a Xero or NetSuite export, validate every row, approve once, and release. The spreadsheet stays your source of truth.
Ops workspace
Search any batch by date or payee, clear exceptions inline, and watch statuses update live. One screen for ops, finance, and compliance.
Tax and risk gates
Collect W-8BEN, W-9, and local tax forms during onboarding. Sanctions screening runs on every row before release.
CSV today, API tomorrow
Pilot with a CSV upload and webhooks. Switch to the REST API and embedded flows when your program automates fully.
Pay into 180+ countries with locked FX
Send USD to PHP, EUR to INR in local currency, or anywhere else through PayPal and Wise. Each corridor shows live status and a locked exchange rate that flows into your QuickBooks, Xero, or NetSuite export.
Active Balances
Recent Transfers
Welcome, Sarah
Partner ID: #8821
One screen for ops, a branded portal for payees
Your ops team searches batches by date, payee, or status and clears exceptions without leaving the workspace. Each payee logs into a branded portal to see scheduled amounts, YTD earnings, and tax documents.
W-8BEN and W-9 collected before the first dollar moves
Payees submit tax forms during onboarding. No form, no payout. Year-end 1099 artifacts stay attached to the batch so your accountant pulls one export instead of chasing paperwork.
Required Forms
CSV upload this week, REST API next quarter
Drag a CSV into the dashboard and fire your first batch today. When you outgrow manual uploads, swap in the REST API and webhook listeners without changing the approval or export flow.
Self-billing invoices created automatically from each payout
When you run a self-billing program, Gruv generates the invoice from the payout data the moment funds release. Your finance team stops chasing contractors for paperwork; contractors stop recreating the same document every month.
| Description | Amount |
|---|---|
| Consulting Services - March | $850.00 |
| Hosting Reimbursement | $150.00 |
High Risk Detected
BlockedSanctions and policy screening on every row, every batch
Before any batch reaches the approval step, every row passes sanctions screening and policy checks. Clean rows advance. Flagged rows route to ops with the reason code attached so your team resolves them without slowing the rest of the batch.
Gruv AI clears the batch, row by row, before money moves
Bulk imports run through the same evaluation pipeline as a single payment. Validation, exception holds, and approval routing finish before the release click.
Row-level batch validation
Every row is checked for payee readiness, amount thresholds, and policy fit. Bad rows surface with a specific reason code before release.
Exception queue with next steps
Returns, mismatches, and policy holds arrive sorted by next step. Ops clears batches and the audit trail stays intact.
Pre-release compliance gates
Sanctions, tax forms, and jurisdiction checks run on every row before approval. Reason codes carry through to the reconciliation export.
Ask Gruv AI
Ask why a row is held or where a batch stands. The answer cites the gate, the reason code, and the record link.
Connect to QuickBooks, Xero, Wise, and the rest of your finance stack
Day one: upload a CSV and get webhooks firing to Slack. Week two: wire QuickBooks or Xero for auto-posting. Month two: add Wise and PayPal as payout rails. Every path feeds the same reconciliation export.
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Frequently Asked Questions
How many payouts can I send in one batch?+
What if a row in my batch has bad data?+
Can I upload a CSV from QuickBooks, Xero, or NetSuite?+
What stops the same payment from going out twice?+
What does the reconciliation export look like?+
Ready to run your first batch end to end?
We map your CSV format, set up the approval chain, and wire the reconciliation export to your ERP. Your first batch clears before the pilot wraps.
Most teams launch in 4 to 8 weeks.