Invoice
Start with the complete invoice
Keep the client, contractor, amount, currency, dates, and line items together from draft onward.
Finance records
Keep every invoice and payment easy to follow
Bring invoice details, approval and payment status, and reconciliation references into one clear workflow. Finance can see what happened and what still needs attention.
Invoice contextPayment statusReconciliation details
Finance record
Payment completeExample invoice
Contractor project · USD
Invoice
Approved
Client, contractor, dates, and amount
Payment
Complete
Payment status kept with the invoice
Reconciliation
Review needed
Provider reference needs attention
Next step
Review the reconciliation reference
Follow the work from invoice to payment
Keep the details finance needs close to the record, including the decisions and exceptions that explain what happened next.
Approval
See who made the call
Keep the approval status, decision time, reviewer, and notes close to the invoice.
Payment
Follow payment progress
See whether payment is moving, complete, or waiting on a hold, with the reason beside the record.
Reconciliation
Understand the mismatch
Use invoice, provider, and journal references to review a reconciliation issue without starting from scratch.
How it works
Give finance a cleaner handoff
More in Merchant of Record: Business
Explore more in Merchant of Record: Business
Contractor billing
Keep the contractor roster, client and invoice context, readiness status, settlement details, and payment-link handoff c
Invoice readiness
See what is ready, what needs attention, and why a contractor MoR payment link is still on hold before collection begins
Global Payments
Prepare payout requests with beneficiary details, amounts, quote context, item status, failure reasons, and provider ref
Frequently Asked Questions
How can finance find the right invoice?+
Search and filter by invoice number, project, contractor, invoice or payment status, currency, and date.
What stays with an approval or hold?+
The invoice can keep the decision, reviewer, time, notes, hold status, and hold reason so the next person has the context.
What happens when reconciliation finds a mismatch?+
The incident keeps its status, reason, relevant payment references, and review history so finance can work the exception.
Can records move into our accounting system?+
Gruv has a configurable accounting sync for basic invoice and payment fields. The connector, mappings, and launch scope are confirmed during setup.
Next step
See where Gruv fits
Tell us what you are trying to do, where it needs to work, and how your team handles it today.
Contact the team