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Self-billing setup

Build self-billing around the data you trust

Start with one supplier group and one approved earnings source. Map the invoice fields, review step, document, and payout handoff before you scale.

Approved source dataInvoice reviewPayout handoff
Talk to GruvBack to Mass Payouts
Self-billing setup

First supplier group

Map the workflow before rollout

Planning view
Define

Approved source

  • Earnings or usage
  • Billing period
Review

Invoice draft

  • Line items and currency
  • Dates and notes
Confirm

Program handoff

  • Supplier document
  • Payout reference

Pilot before you scale

Confirm the source, document, and handoff

Review setup

Design the flow before you automate the invoice

A strong self-billing program starts with a shared source of truth and a clear handoff—not with a PDF template.

Source

Choose one amount everyone trusts

Decide which approved earnings, usage, or settlement record supplies each invoice line and total.

Fields

Map the invoice before automation

Define the period, descriptions, quantities, prices, currency, dates, notes, and attachments the draft needs.

Review

Keep the approval step clear

Choose who reviews a draft, resolves a mismatch, and decides when the document can move forward.

Handoff

Plan how the record moves on

Decide when to generate the PDF, how the supplier receives it, and which payout reference finance needs.

How it works

Start with one supplier group, then expand

More in Mass Payouts

Explore more in Mass Payouts

Payout risk review

See which payout instructions need attention, understand the reason, record the decision, and execute only approved item

Mass payments

Import your payout list, process the run and follow each payment result. Keep source references with completed and faile

Payout review

Inspect each payment’s source reference, status and explanation. Distinguish approval from held-item review and export c

Frequently Asked Questions

What can Gruv support today?+
Gruv can create an invoice draft from supplied line items and source details, record review information, and generate a PDF. The self-billing trigger, supplier delivery, and payout handoff are configured for the program.
Can approved earnings or usage feed the invoice?+
Your integration must define how approved earnings or usage becomes invoice line items. Gruv does not assume that mapping or a batch-close trigger for every program.
How do we keep the invoice and payout amounts aligned?+
Use the same approved source and mapping for both records, then review any fees, tax, reserves, or adjustments before release.
What should we confirm for each market?+
Confirm the self-billing agreement, responsible invoice issuer, required tax fields, document language, delivery method, and record-retention needs before launch.

Next step

See where Gruv fits

Tell us what you are trying to do, where it needs to work, and how your team handles it today.

Contact the team