A useful answer when someone asks.
Open the invoice and its payment record to see what happened. Keep the transfer reference for any bank follow-up.
Vendor paymentsContractor payments & business billing
Pay your contractors. Know where things stand.
Gruv brings your contractor details, invoices and payment updates together. Review the work, prepare payments and keep the records with your business.
Start with the people you already work with. We’ll help you find the right setup.
One project. One contractor invoice.
$600 USD
01 / From the work to the invoice
Good work done. The next step is payment.
Lena has finished a website project for Northstar Studio. Her $600 invoice is ready to review. The agreement, work and payment details should be easy to find together.
Bring the person on board
Collect their details and documents, review the engagement and keep the signed agreement with their record.
Review what you’re paying for
Check the invoice against the agreed work. Keep its reference with the approval so the next person has the context.
Prepare the payment
Check the payee, amount and payment method. Complete the funding and setup steps for your account before sending.
Lena’s invoiceINV-104
Website designFinal design and project handover
$600.00Invoice total$600
The invoice reference follows the payment.
Ready for the team to reviewThe work, invoice and contractor details give the reviewer a clear place to start.
02 / Follow each payment
Know what is paid. See what needs attention.
Lena’s invoice joins two others in Northstar’s payment run. Two payments complete; one needs a follow-up. Your team can see each result without losing the invoice behind it.
Northstar’s contractor paymentsSeptember · USD
- Sent for payment
- $1,300
- Completed
- $1,050
- Needs attention
- $250
| Contractor / work | Amount | Status |
|---|---|---|
| Lena OrtizWebsite design · INV-104 | $600 | Completed |
| Samir PatelDevelopment · INV-105 | $450 | Completed |
| Alex ChenEditing · INV-106 | $250 | Failed |
Follow up on Alex’s paymentOpen the payment record, read the failure reason and check the current status before another attempt. The other two results stay in view.
The records are ready for finance.
Export the results with the invoice references. Match what your business paid to the work it was for.
Reporting and reconciliationWhy Gruv
Keep your work and payments together.
The details shouldn’t disappear between the person who approves an invoice and the person who checks the payment. Gruv keeps the records connected so your team can follow the same story.
In Gruv
The contractor→The invoice→Payment record
With the payment partner
Payment instructions→Money transfer→The payee’s bank
Know who does what.
Gruv is the software your team uses to organize work and payments. Licensed payment partners hold the funds and handle transfers.
Your setup identifies the payment partner, available methods and the steps to fund a payment.
Built by Gruv Pte. Ltd., Singapore.Meet Gruv
03 / When your customers pay you
Send the invoice. Give your customer a clear way to pay.
Keep customer billing in the picture too. Send a payment link for a project, or manage invoices and renewals for an ongoing service.
A project invoiceOne-off work
The next client project
Share the amount, currency and payment instructions in one place. Follow the invoice’s status and keep the payment reference with the project.
Payment collectionAn ongoing serviceRepeat billing
The work you bill every month
Keep the billing schedule, renewals and plan changes together. See which invoices are paid and which need a follow-up.
SubscriptionsCustomer receipts and contractor payments each have their own records. A paid client invoice doesn’t mean a contractor payment has been sent.
Getting started
Start with the people you already work with.
Bring us the part of your payment process you want to improve. You don’t need a prepared file to have the first conversation.
Tell us about your team
Who do you pay, where are they based and what would you like to make easier?
Work through the setup
We’ll discuss payment options, fees and the tools your team uses today.
Prepare your first payments
Set up the people, invoice records and checks for the payments you want to start with.
Before you get started
Before your first payment.
A few things your team might be wondering.
Can we start with a few contractors?
Yes. Start with the people and payments you want to organize first. You can discuss the setup before preparing a payment file or choosing an integration.
Can we use our existing tools?
Gruv supports CSV files, APIs and accounting connections. Tell us what your team uses today so we can work through how your records will move between systems.
What does Gruv cost?
Your quote reflects the services you use, your payment volume, countries and currencies. We’ll explain the fees and setup for your business before you get started.
Who handles the money?
Licensed payment partners hold funds and handle transfers. Gruv gives your team the software to organize the work, prepare payments and follow the records.
Which countries and currencies can we use?
Tell us where your business and contractors are based, and the currencies you need. We’ll help you check the payment options and setup requirements.
Bring your next payment run to Gruv.
Let’s work through the setup for your business.
Working with your own clients? See Gruv for freelancers