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Accounts payable

Know why an invoice is waiting for payment

Keep the invoice, reviewer’s decision and next action together. Give finance a clear starting point when it is time to prepare the payment.

Discuss invoice reviewFollow the review

Cedar Print

Invoice CP-1042

Print production · September

USD 2,400

Review on hold

Delivery reference needs clarification.

Give the hold a reason and a next step

Agree how invoice review feeds your payout process during setup. For Cedar Print’s USD 2,400 invoice, the review starts with a delivery question. Alex spots a delivery reference that needs clarification and records why the invoice is waiting.

The next reviewer can pick up the question without reconstructing the conversation.

CP-1042 · Cedar Print

Review note

Recorded by
Alex Morgan · 10 Sep 2026
Hold reason
Delivery reference needs clarification
Next step
Ask Cedar Print to confirm the delivery reference, then review the response before clearing the hold.

Carry the reference into payment preparation

Once the invoice review is complete, your team prepares the payment separately. Keep CP-1042 with the handoff so finance can find the source invoice.

  1. 01

    Review the response

    Check the delivery reference and record the invoice decision. Keep any unresolved question visible.

  2. 02

    Prepare the payment

    Your team enters the source reference and checks the payee, USD 2,400 amount and currency against the invoice.

  3. 03

    Complete payment review

    Follow the required payment approval and release steps. An invoice decision alone does not send funds.

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Frequently Asked Questions

What can stay with an invoice review?+
The decision can include a reviewer, decision time, queue and notes. A hold carries its reason, so the next person can see what needs attention.
Does approving the invoice send the payment?+
No. Invoice review and payment execution are separate steps. Your team prepares the payment details and completes the required payment review before release.
How do we carry the invoice reference into payment preparation?+
Your team carries the source reference into the payment record or import and checks the recipient, amount and currency. Confirm the available fields and handoff process during setup.
Can this fit our existing AP system?+
Start with your current invoice intake, review and accounting process. Agree the supported capture path, field mappings and connections during setup.

Give the next reviewer a clear starting point

Talk through where invoices arrive, who reviews them and how your team prepares the payment.

Discuss invoice review