Scheduling
Pay on "last Friday of the month" or any cadence you set.
Automation
Your ops team runs 400 payouts a month. Most are routine
Set rules for scheduling, balance thresholds, and approval routing. Gruv triggers execution through partners, retries, and notifies. Your team handles exceptions only.
Rule-Based TriggersScheduled RunsSmart Retries
Release Rulev4 · active
WHENamount≥$1,000
ANDcountry=US · EU · UK
ANDcategoryinContractors
THENrelease_on_schedule
Batch #8821: 184 payouts
$612,408- Approval requested+00:00
- Policy checks passed+00:02
- Approver #1 signed+00:14
- Release scheduled+00:21
Where manual payout ops break
Manual Scheduling
Someone kicks off payout runs from a spreadsheet. Missed cycles and inconsistent pay dates follow every month.
Approval Bottlenecks
Every batch waits for the same finance director, whether it is $500 or $50,000. Routine payouts stall.
Retry Complexity
A failed payment sits until someone investigates manually. No systematic retry, no escalation.
Threshold Management
Minimum payout amounts and hold rules live in a spreadsheet. One missed update means micro-payouts or overpayments.
Notification Gaps
Payees have no status visibility. They email support with "where is my money" every cycle.
Audit Trail Gaps
Manual processes produce inconsistent logs. Reconstructing who approved what takes hours at audit time.
Gruv Solution
Payout automation engine
Define rules once. Gruv triggers execution through partners, retries, and notifies on schedule or on demand. Your payout cycle becomes predictable and auditable.
Scheduled Runs
Set "last Friday of the month" or "every other Wednesday" and Gruv runs the batch automatically.
Balance Triggers
Hold payouts until balances reach a minimum threshold. No more $2 micro-payouts.
Approval Routing
Route batches over $10K to a senior approver. Low-risk payouts flow through on schedule.
Smart Retries
Failed payments retry automatically with configurable backoff and escalation. No manual re-submission.
Threshold Management
Enforce minimum amounts, hold periods, and currency rules from one central config.
Slack and Email Alerts
Push alerts to Slack, email, or webhooks when batches complete, fail, or need attention.
Capabilities
Automation Features
Thresholds
Hold payouts below $25 (or any minimum you set) until they accumulate.
Smart Retries
Failed payments retry with backoff. No manual re-queue.
Notifications
Slack and email alerts when batches complete, fail, or need review.
How it works
Automation Lifecycle
Before vs after Gruv
Payout day before and after Gruv
Today your team bounces between spreadsheets, bank portals, and inboxes. Gruv collapses that into one approve-and-release motion.
Dimension
Without Gruv
With Gruv
Building the batch
Analysts pull invoices, dedupe payees, rebuild CSVs every cycle.
Approved items flow into a batch automatically with payee details synced.
Approvals
Approvers chase emails, screenshots, and Slack threads.
Policy-based routing surfaces only the items that need a specific approver.
Release windows
Finance clicks through bank portals one batch at a time.
Batches release on schedule within configured corridor windows.
Failures
Returned payments surface days later in bank statements.
Retry rules and alternate methods resolve most failures automatically.
Audit
Year-end means stitching CSVs, screenshots, and email threads.
One exportable record connects every approval, hold, release, and outcome.
More in Payouts
Related capabilities on the same workflow
Data Ingestion
Pull payment data from QuickBooks, NetSuite, or affiliate platforms into Gruv via API, CSV, or email.
Payee Experience
Give payees a branded portal to manage banking details, W-9s, W-8BENs, and payment history with Gruv.
Accounts Payable
Extract invoice data with OCR, match to POs, and route approvals in Gruv. Sync to NetSuite, Xero, or QuickBooks.
Frequently Asked Questions
Can we set different approval thresholds for different amounts?+
Yes. Configure approval steps by amount, payee type, or currency. Routine payouts flow through on schedule while large batches route to a senior approver.
What happens when a batch does not have enough funds?+
The batch stays on hold with clear next actions and a Slack or email notification. Your ops team resolves it without losing the audit trail.
How flexible is the scheduling?+
Set weekly, biweekly, monthly, or custom cadences. Combine schedules with approval gates and balance thresholds per workflow.
What does Gruv AI do across these features?+
Gruv AI automates payout routing, compliance gates, exception triage, and the Ask Gruv AI workspace. Every feature shares the same AI layer, so rules, holds, and reconciliation stay consistent.
Can I start with one feature and add more later?+
Yes. Gruv is modular. Start with one workflow and expand to additional modules as your needs grow.
How do I connect Gruv to our existing systems?+
Connect through APIs and webhooks, or start with file imports and exports for a fast evaluation. Email ingestion works for lightweight backfills.
What determines coverage, methods, and timelines?+
Coverage, methods, and timelines vary by market and are subject to compliance and policy checks. Confirm your target corridors and payout methods during evaluation.
Is this tax or legal advice?+
No. Tax and compliance features vary by jurisdiction and customer configuration. This content is for informational purposes and is not tax or legal advice.
Automate your payout ops
Set rules for scheduling, balance thresholds, and approval routing. Gruv triggers execution through partners, retries, and notifies. Your team handles exceptions only.
Many teams start with a narrow launch in weeks.