Core invoice fields
Review the invoice number, client, line items, dates, currency, and reference before sending.
For Freelancers
Invoice clients with the details AP teams expect
Create an invoice with the client, line items, dates, currency, and reference, then generate a PDF, issue an eligible payment link, and follow its status.
Invoice currencyPayment linksStatus tracking
Localize
Facture
Studio Florence
Nº FAC-2024-0421
Date · 15 oct 2024
Échéance · 14 nov 2024
FR · EUR
De
Studio Florence
34 rue de Rivoli, Paris 75001
TVA · FR12345678901
À
Helio Media LLC
3180 18th St, San Francisco 94110
EIN · 45-9871234
Description
Qté
Prix
Total
Direction artistique · Q3
1
€ 2 400,00
€ 2 400,00
Identité visuelle · concept
1
€ 1 800,00
€ 1 800,00
Sous-total€ 4 200,00
TVA 20% · auto-calculée€ 840,00
Total TTC€ 5 040,00
Localized · VAT auto-applied
How it works
Where international invoicing slows down
AP bounces invoices for missing fields
A missing client name, line item, due date, currency, or reference sends the invoice back for correction.
Cross-border billing adds confusion
Client and freelancer disagree on amount, currency, or payment method. Approval stalls.
Status vanishes after sending
Freelancers chase clients via email to learn whether the invoice was viewed, approved, or paid.
Draft details get scattered
Client details, line items, dates, currency, and notes are harder to review when they live across separate documents.
Invoicing that feels professional on both sides
Create cleaner invoices, attach payment links, and keep status visible so clients have fewer reasons to delay.
Complete invoice record
Keep the invoice number, client, line items, dates, currency, and reference together before sending.
Invoice currency
Record the currency agreed for the invoice and bind the same amount and currency into an issued payment link.
Payment links and checkout
Issue a hosted payment link for an eligible invoice and show the returned payment path to the client.
Capabilities
What helps clients review an invoice
Payment links
An eligible invoice can carry its payment link and commercial details into checkout.
Reminder workflow
Choose the reminder steps and message ownership that fit the engagement.
Status and client history
Track canonical invoice and payment states on the same record.
How it works
From draft to recorded payment status
Invoice authoring workflow
A freelancer creates the invoice with client details, line items, dates, currency, and a reference, then shares the generated PDF and eligible payment link.
More in Merchant of Record: Freelancer
Explore more in Merchant of Record: Freelancer
Payment Collection
Issue an eligible invoice payment link with the invoice, account, amount, and currency bound into the checkout session.
Withdrawals
Review balances by currency and submit an eligible virtual-account withdrawal to a saved payout account with a compatibl
Invoice tax
When tax calculation is enabled, Gruv can apply the returned tax amount before checkout and keep the calculation with th
Frequently Asked Questions
How does an invoice stay linked to payment status?+
The invoice record, issued payment link, and payment events share the invoice, account, amount, and currency context.
What is bound into an invoice payment link?+
The checkout snapshot binds the invoice, account, amount, and currency so the payment session uses the same commercial details as the invoice record.
Which invoice states stay visible?+
Use the canonical invoice status and payment event history to see whether the record is still a draft, has been sent, or has received a payment update.
Can clients pay online directly from the invoice?+
An eligible invoice can issue a hosted payment link. The payment path shown to the client depends on the collection setup for the account.
Next step
See where Gruv fits
Tell us what you are trying to do, where it needs to work, and how your team handles it today.
Contact the team