Client details
The quote needs the right starting point
Customer country, VAT ID, invoice currency, and line items stay together instead of being copied between tools.
Invoice tax
Keep tax details with the invoice
Keep the tax quote, updated invoice total, and payment link together when tax calculation is part of your billing setup.
Quote before checkoutInvoice-linked tax recordCalculation details
Tax details
Before checkoutCustomer countryOn invoice
VAT IDWhen provided
Tax quoteBefore checkout
Invoice totalUpdated
Hosted checkout uses the refreshed invoice total
Invoice record
Tax amount
returned quote
Calculation date
stored
Provider reference
stored
Refund adjustment
when supported
Keep the details behind the tax quote together
Keep the customer inputs, returned tax amount, and checkout total with the invoice.
Checkout
The client should see the invoice total
A tax quote is useful only when the payment link uses the updated total rather than an earlier subtotal.
Records
Keep the calculation with the invoice
Keep the tax amount, calculation date, provider reference, and supporting detail on the invoice.
Changes
Link supported refunds to the original invoice
When the configured tax service supports it, a refund adjustment stays connected to the original invoice record.
Invoice flow
From tax quote to checkout, one invoice total
Use the invoice details already in Gruv to request a tax quote and update the total before checkout.
Use the invoice details already there
Build the request from the invoice date, currency, customer country, VAT ID, and line items already attached to the bill.
Quote before the link goes out
Request the tax amount before Gruv issues the payment link, so the invoice can be updated first.
Carry the total into checkout
Hosted checkout reads the refreshed invoice total, keeping the amount requested for payment aligned with the bill.
Keep the result on the invoice
Retain the returned tax amount, date, provider reference, and calculation detail with the transaction.
How it works
How the billing flow comes together
More in Merchant of Record: Freelancer
Explore more in Merchant of Record: Freelancer
For Freelancers
Create invoices with client references and line items, generate a PDF, issue an eligible payment link, and follow invoic
Payment Collection
Issue an eligible invoice payment link with the invoice, account, amount, and currency bound into the checkout session.
Withdrawals
Review balances by currency and submit an eligible virtual-account withdrawal to a saved payout account with a compatibl
Frequently Asked Questions
When is tax calculated?+
When tax calculation is enabled for the billing program, Gruv requests a quote before issuing the payment link and applies the returned amount to the invoice total.
What tax information stays on the invoice?+
The invoice can retain the tax amount, calculation date, provider reference, supporting detail, VAT status, and any configured reverse-charge result.
Which markets and tax responsibilities are included?+
Your billing setup defines the markets, transaction types, tax treatment, and who handles filing and remittance.
What happens when an invoice is refunded?+
For invoices using a configured tax service, supported refunds can add an adjustment linked to the original provider tax record and invoice.
Next step
See where Gruv fits
Tell us what you are trying to do, where it needs to work, and how your team handles it today.
Contact the team